Solutions For...

Scheduling & Dispatching

Overview

GoServicePro's Scheduling and Dispatching functionality assigns service orders to technicians, taking into account the customer's entitlement and preferences, priority of the problem, technician skills, trunk stock, job location and route coverage and other fully-configurable parameters. Scheduling of appointments and assignment of resources can be optimized based on route and processed manually or automatically. Dispatch functionality includes the ability to order and/or ship needed parts directly to a customer site and automatically coordinate their arrival with that of the technician for installation.

The dispatching methodology uses a cost based, data driven approach that ensures consistency between schedules and flexibility for dynamically changing parameters to reflect real-life situations. GoServicePro enables dispatchers to easily optimize the dispatching of technicians in real-time in order to ensure that customer service levels are met every time.

  • Automatically assign the right technician with the right qualifications and the right parts at the right time
  • Optimized real-time and batch scheduling
  • Integrated SLA management and fulfillment
  • Customer appointment bookings
  • Street-level route optimization using Microsoft MapPoint
  • Advanced Dispatch Board job monitoring tool

Scheduling

  • Automated real-time scheduling - simultaneously considers: location, skills, certifications, employee schedules, customer preferences, trunk stock levels, parts availability, and Customer service level agreements (SLAs).
  • Automated, optimized, real-time re-scheduling based on current conditions and Street level optimized routing with turn-by-turn driving directions using Microsoft MapPoint Web Services or Google Maps.
  • Optimized real-time and batch scheduling.
  • Support for all service types - SLA Scheduling, Preventative Maintenance, Installations, Projects, Break/Fix and Emergencies.
  • Automatically create and schedule future appointments for preventative maintenance.
  • Provides support for complex dependencies between assignments on the same job such as "Immediately After, Same Resource".
  • Supports streamlined service execution with intelligent templates designed to automatically create and manage tasks associated with jobs and based on contract terms and job types.

Dispatching

  • Support for multiple dispatch types - Manual, Automated, Group Dispatch, Drip-Feed, and Customer Requested Appointments.
  • Advanced Dispatch Board control gives dispatch personnel insight into technicians' schedules, proactive notification of jobs at risk and allows for easy viewing and updating of job activity
  • Supports "Dispatch it and Forget it" workflow so that service jeopardy situations are brought to the attention of agents before SLAs are missed.

Benefits

Increased Revenue

  • Optimize travel routes to allow technicians to complete more jobs per day
  • Get the job done right, the first time, every time
  • Increase service contract renewals

Increased Customer Satisfaction

  • Develop accurate and realistic service schedules in real-time
  • Increase first-time resolution rates
  • Reduce service resolution times
  • Improve customer service level attainment rates

Increased Operating Efficiency

  • Apply consistent scheduling policies to throughout your organization, with flexibility to accommodate different scenarios
  • Centralize planning, scheduling and dispatching operations
  • Reduce number of jobs completed late
  • Real-time and accurate visibility to workload and capacity

Reduced Costs

  • Decrease time spent on scheduling activities
  • Reduce overtime
  • Reduce travel time and costs
  • Reduce contractual penalties
  • Improve ratio of dispatchers to technicians
  • Make optimal use of partners and subcontractors